Registration and Fees, Accommodations, Transportation, and Additional Information

Registration and Fees

When is the registration deadline?
We will accept registrations until May 7, 2020. If you are unable to register by May 7, please contact us. We’ll do our best to make arrangements for every member who wishes to attend the convention.

Who is eligible to attend the conference?
Anyone who is a member of Omicron Delta Kappa is eligible to attend. We encourage new members, student officers, advisors, and post-collegiate members to join us in a celebration of leadership. Evaluations from past years reveal that the best conference experience is one where two to four members from a circle attend together. The shared experience of learning from leadership experts and peers strengthens individuals and circles.

Each attendee must register for the conference individually so we are able to record food allergies, housing assignments, t-shirt sizes, etc. (Please DO NOT register with a generic name or institution name.) If your institution is planning to cover registration fees for one or more attendees, and you wish O∆K to bill your circle or institution directly, please contact us to make special arrangements.

What is the conference registration fee?
Registration fees can be found on the registration page. All fees must be paid in advance of the conference.

What does the registration fee include?
The conference Registration Fee is all-inclusive. The fee covers conference materials, social events, all meals (except Friday night), limited shuttle service to and from the airport, and transportation for the special events during the conference. The Housing Fee is separate and includes a minimum three-night stay in apartment-style housing with linens included. Double and single apartments are available.

How much should I budget for the conference?
The answer to that question depends on many factors like the type of travel, extra travel days, and personal spending. To help, O∆K has created a basic budget planner found here.

What is the refund policy?
All cancellations must be submitted in writing (email is acceptable). The following cancellation fees apply to all convention registrations.
50% refund – Cancellation prior to May 7, 2020*
No Refund – 
Cancellation on or after May 7, 2020*
* Registrations may be transferred to another individual until May 16. After May 16, registrations may not be refunded or transferred. If a participant does not show up for the conference and does not cancel in writing, the full registration fee will be charged. To submit cancellations to O∆K National Headquarters via email, contact Mary Burner at mary@odk.org.

Accommodations
What type of housing is offered?
NLC Attendees will be staying in Jewel Hall or Holmes Hall immediately across the street from the Gatton Student Center where the conference will be held.  These halls have suite style living in doubles or singles. The accommodations include:

  • 24/7 staffed front desk
  • Air-conditioned
  • Full extra-long (80″ x 52″ x 8.5″) Tempur-Pedic mattress
  • Fully furnished bedroom with moveable furniture: 4-drawer dresser, desk, desk chair, and built-in closet for each student
  • Granite counter tops
  • Carpeting in bedroom
  • High-speed wired and wireless Internet access
  • Study rooms on each floor
  • Recreation room
  • Community kitchen
  • Laundry facilities ($1.50 to wash & $1.50 to dry)
  • Refrigerator and microwave combination provided

How many people stay in a residence hall suite on campus?
In doubles, there will be two attendees per apartment. Each person will have his or her own room with a shared living area and bathroom. In singles, we will assign one attendee to an apartment. All rooms include linens.

What is included in the linen pack?
Linen pack includes the following: 1 pillow, 1 pillowcase, 1 fitted sheet, 1 flat sheet, 1 blanket, 2 towels, 1 washcloth

Are additional housing options offered?
At this time, we are not offering additional housing options off-campus. A list of nearby hotels is being compiled by the Host Committee and will be posted here. All participants are encouraged to stay on campus to enjoy the best possible O∆K experience. O∆K is not responsible for reservations or accommodations made separately from the contracted on-campus housing.

Transportation

How do I arrange transportation to and from the convention?
Lexington is centrally located with easy access by the interstate, bus, and air. For those arriving by air, we encourage using Lyft, Uber, or taxi to the campus. We will announce closer to the conference if we are able to provide a limited shuttle service on Thursday and Sunday from and to Blue Grass/Lexington Airport (LEX). LEX is served by Allegiant, American, Delta, and United Airlines.

What does parking cost?
Parking for standard passenger vehicles at UK will be free. We will provide you with a tag to identify your vehicle. For charter buses or vehicles over 12 passengers, there may be charges to park your vehicle at an off-site location.

Will there be transportation to campus from local hotels?
We not will provide shuttle service to and from area hotels. Those attendees staying at local hotels will be able to park at the university for free during the day.

What does a typical day look like at the conference?
Each conference day is different. Some components include guest speakers, social events, O∆K workshops, and topic lectures. Please refer to the conference schedule to see more specific details on daily activities.

Additional Information

What is the expected attire for the conference?
Business casual is the recommended attire for the majority of the conference. Be sure to pack comfortable shoes and possibly a sweater or light jacket for the conference sessions as sometimes the rooms can be cool. O∆K will provide all attendees with a t-shirt for the service project activity. Details about the service projects will follow.

We recommend semi-formal or cocktail attire for the O∆K Awards Dinner on Saturday night.

We are celebrating school spirit on Thursday night at the opening session. Please bring your favorite college or university t-shirt, polo, sweatshirt, or jersey.

What else should I bring to the conference?
First, bring other leaders from your circle! Second, here are just some items to put on your packing list:

  • Business cards to give to the connections you make
  • Laptop or tablet (you will have free WiFi in your room, conference area, and breakout rooms)
  • Toiletries, including soap, shampoo, toothpaste, and conditioner
  • Hairdryer
  • Additional linens if you have comfort needs
  • Sleepwear
  • Business or business casual attire
  • Sneakers, shower shoes, casual shoes, and dress shoes
  • Light jacket or raincoat
  • Athletic attire and running shoes if you wish to exercise

When does the conference officially end?
The conference officially ends Saturday, June 6 at the end of the awards program banquet (approximately 10 p.m.)

When are participants free to fly or drive home from the convention?
Participants should plan to depart between 7 a.m. and noon on Sunday, June 7.